The Department of the Interior and Local Government (DILG) regional office here has started implementing the Document Management System (DMS) as part of its transition to paperless transactions under the new normal.
In a statement on Tuesday, DILG Eastern Visayas Regional Director Karl Caesar Rimando said the regional office has been adopting the DMS since July 20 after a year of implementation at the DILG main office.
“DMS will result to a more efficient and systematic managing and tracking of documents especially with the system’s variety of features – document management, workflow automation, document tracking, process monitoring, reports and dashboard, and quick search,” Rimando said.
Since the third week of July, the regional office has been conducting training on DMS for records officers and other regional and provincial staff.
The activity aims to orient the participants on the process flow of DMS, demonstrate the use of the system, and allow them to have a hands-on experience on how the new management system works.
DMS is a web application system that facilitates the storage, management, and tracking of electronic documents and electronic images of paper-based information.
It is designed to reduce paper-based transactions within the various operating units, improve the workflow, increase office productivity and efficiency, promote transparency, and reduce transaction time.
Rimando said that DMS can be currently accessed by the central and regional office staff. Later on, it will be cascaded to the field offices as the system is further developed.
DILG employees can already start sending, receiving, and checking documents at their fingertips since the new management system is accessible online through a computer or mobile phone.
“From registering to completing the documents, every action that is made at a certain time can now be monitored by management,” Rimando added.
Before the DMS, the DILG regional office used the document tracking system, a local area network-based software created by the regional team in 2012. (PNA)